Job Descriptions
Buying Club Coordinator Filled
- Primary contact person with distributors
- Ensures that the co-op has written down its membership policies, job descriptions, etc.
- Stays informed of policies and procedures; keeps members informed
- Receives phone calls from prospective members
- Maintains member list; keeps member phone numbers up to date.
- Schedules and facilitates meetings
Bookkeeper Filled
- Produces reports for distribution crew
- Downloads & processes UNFI invoice information
- Produces member invoices
- Reports problems with UNFI delivery to the Claims Department within 5 business days of delivery
- Tracks down and solves all problems left over from distribution
- Collects payment from members and credits member’s accounts
- Issues credits
Jobs Coordinator Filled
- Makes sure jobs are filled, keeps track of job participation
- Assigns jobs to new members
- Trains or facilitates training of new members in co-op jobs
- · Provides updates as necessary to Club Coordinator
New Member Contact Filled
- Orients new members to co-op’s policies and procedures
- Explains ordering procedures
- Meets new member at the divide when they place their first order
- · Checks in on new members for a couple of months to make sure everything’s working
Treasurer Filled
- Balances checking account
- Keeps financial records accessible to all members
- Deposits checks and pays bills
- Keeps original truck invoices and other paperwork on file as needed
Communications Coordinator Filled
- Produces blog, schedules, and all member communications
- Keeps members up to date on co-op concerns, ideas, issues and changes
- Communicates with local organizations and media on topics of interest to members
- Encourages public interest
Phone Tree Caller Filled
- Calls people to inform of changes in delivery time, etc…
- Helps to take orders for people without a computer
- Keeps those without e-mail informed of deadlines, policy changes, etc.
UNFI Order Coordinator Filled
- Keeps members updated on order deadlines and UNFI policies
- Collate members’ orders into one order for the warehouse
- Places final group order
- Update membership information as needed
UNFI Building Facilitator Filled
- Ensures that the building is available and open for dividing order
- Maintains communication with building owners
- Ensures that the building is cleaned and locked when leaving
UNFI Distribution Coordinator Filled
UNFI Distribution Assistant (Back Up) Filled
- Meets truck, supervises unloading truck; does piece count
- Trains distribution crew
- troubleshoot delivery problems
UNFI Distribution Crew Openings available
- Arrives 15 minutes before truck is due to arrive to set up tables and distribute invoices, etc.
- Unloads the truck
- Some members specialize in re-pack distribution
- Distributes the product into each member’s order
- Checks each member’s product against their order or invoice printout
- Makes written notes of items missing, out-of-stock or damaged on the order
- Clean area, put tables back, break down boxes
Unloading/Staging: Filled
Unloading/Sorting: Filled
Unloading/Assistant: Filled
Bulk dividing: Filled
Produce dividing: Filled
Vacuum/Clean Up: Filled
Recycling: Filled
UNFI Bag Coordinator Filled
- Brings clean/unused bags to distribution for dividing
- Helps in dividing bulk things with bags
- Collects used bags and cleans them as necessary
Albert’s Produce Coordinator: Filled
- Maintains Yahoo Database
- Collate order, places order, reports damaged produce to Albert’s
- Produces spreadsheet for bookkeeper
Albert’s Group Produce Bag Coordinator: Open
(since this job is not filled, currently we do not have produce bags offered, if anyone is interested in filling this position, we could once again offer this convenience!)
- Chooses items for group bag
- Places order on database
- Provides details to Albert’s Produce Coordinator
Frontier Ordering Coordinator Filled
- Orders from the Frontier warehouse
- Receives and sorts the Frontier order
- Delivers the Frontier order to distribution
UNFI Childcare Provider Filled
- Will provide quality care to club member’s children so that members can work at divide.
- Childcare is only available for the UNFI delivery at this time.
Azure Building Facilitator Filled
- Ensures that the building is available and open for dividing order
- Maintains communication with building owners
- Ensures that the building is cleaned and locked when leaving
Azure Standard Order Coordinator Filled
- Keeps members updated on order deadlines and Azure policies
- Facilitates the Azure Delivery
Updated 2-14-2012
